Skip to main content

Brightspace Archiving

Setting up your Brightspace Archiving Instance

R
Written by Rachel Gough
Updated over a month ago

Accessing Brightspace Archiving

Once your Brightspace Archiving instance is created, the Point of Contact will receive an email with their login details. From there, they can proceed to set up the instance or invite more users.

Setting Up Brightspace Archiving

Apply Institution Theme

To update the theme on your institution’s Brightspace Archiving instance:

  1. Select Admin in the Navigation menu.

  2. Select Styling

  3. Click the Upload Logo to replace the current logo for light and dark mode.

  4. Click the Color buttons, to update the colors to use for the theme.

  5. Preview the new colors and ensure they will meet accessibility requirements.

  6. Click Save

Changes will apply in a few minutes after saving.

Inviting Users

To add users in Brightspace Archiving:

  1. Go to Users & Roles in the navigation menu.

  2. Click "Add User".

  3. Enter email addresses on the User Create page.

  4. Click "Process".

  5. Review and adjust the list of accounts.

  6. Click "Create Accounts".

Note: Resolve any errors with email aliases or usernames already in use. Default roles include Admin, Faculty (requires course addition), and View Access (read-only for all courses and terms).

Creating an Integration to Brightspace

To successfully create an integration to Brightspace, you will need to create a Brightspace Utility Account and ensure full admin access.

Please visit our Brightspace Integration help article for details on creating the integration between Brightspace and Brightspace Archiving.

Starting an Import

Once the integration has been created, you can then start an import to archive courses from your Brightspace instance.

  1. Select Imports on the navigation menu.

  2. Click "+ New Import"

  3. Select the source integration

  4. Select the the Import by:

    1. Semester: Select a semester and import all courses associated with the semester.

    2. CSV: Upload a CSV file. Use the "Download Template" link for proper formatting.

    3. Course ID(s): Enter the Canvas Course IDs.

    4. Course Search: Enter the course name, course code, or SIS ID

    5. Course End Date: Select a course end date to import courses ending before this date.

  5. Click "Start Import."

Navigate Brightspace Archiving

Once courses have been imported and archived successfully, take the time to navigate your instance.

We recommend reviewing courses, semesters, and the People section. Additionally, consider exporting gradebook data within a course.

Support

When setting up Brightspace Archive, you have several ways to get help:

  • Email your K16 Client Success Manager directly or our support team at [email protected]

  • Use our Quick Help interactive tours, to walk you through the set up.

  • Use the support feature in Brightspace Archive by clicking the question mark icon in the lower right corner.

  • Access our help desk articles for detailed step-by-step instructions on all features.

Did this answer your question?