Overview

Your Scaffold Archiving instance is a repository to securely house course-level content and student submission data. This user guide will assist you in navigating your Scaffold Archiving instance, assigning Users and Roles, and accessing student data.

Accessing Scaffold Archive

Once your Archive instance is ready, the Point of Contact will receive an email with their login details. Once logged in, they will be able to invite additional users to the Archive instance.

Courses

Once archiving is in progress, you can monitor the progress on the bar to the right of the search field.

Use the search field to narrow down the list of courses, as needed. Once you locate the course you would like to review, simply select the course link.

Course Navigation

Once inside the course, you will see the list of the course participants (i.e. faculty, students, etc.). The initial view is 10 participants per page. However, you can adjust the per page view up to 30 participants.

The course navigation bar on the left side of the page allows you to move through course content and access student data.

Course content accessible via the navigation bar includes: Archive Users, Gradebook, Grade Columns, Grade Scale, Announcements, Modules, Pages, Discussions, Assignments, Quizzes, Quiz Banks, Files, Rubrics, and Settings.

Gradebook

Use the gradebook to select a student and drill down into assignments, quizzes and presentations.

Export Gradebook

Users with the appropriate permission can export student submission data via CSV or PDF. To export the student submission select the “Export Gradebook” link in the upper right corner of the Gradebook.

Enrolling Users in a Course

If a user’s role requires that they be enrolled in a course, you will enroll that user to the course from the Setting page of the course, by selecting Add Users to Course. Once the Users dialog window appears, select the user and then click Use Selected.

Note: You can also enroll users into courses from the User's account details.

Sync to LMS

In an archived course, select the "Sync to LMS" button located in the top right corner of the screen. When the list of integrations appear, select the integration that you would like to use and then click "Sync Selected".

Users & Roles

The Users and Roles section is where you will manage Scaffold User Accounts and the associated Role for each user. For most institutions, primary users of archived content are the Registrar's Office and Academics.

Users

To add a new user,

Go to Users & Roles in the navigation menu.
Click "Add User".
Enter email addresses on the User Create page.
Click "Process".
Review and adjust the list of accounts.
Click "Create Accounts".

Once the new User Accounts are created, the users will receive an email with their login credentials.

Note: Resolve any errors with email aliases or usernames already in use. Default roles include Admin, Faculty (requires course addition), and View Access (read-only for all courses and terms).

Roles

On the Users &Roles page, select the “Roles” tab to create or modify a role and the needed permissions. Adding a new role is as simple as clicking on the “New Role” button.

For details on permission, please review the list of Permissions. Permissions will also be defined in your archive instance when review the roles.

Support

During the Archiving process, you can reach out to your K16 Client Success Manager. Once Archiving is complete any support needs can be directed to our support team.

When logged into the Archive instance, users can find support by clicking the message icon that appears in the lower right-hand corner.

From there, you will be able to contact our support team, as well as access support articles with step-by-step instructions. You can also email us directly at [email protected].

Please review the Archive FAQ, for frequently asked questions.