Your Scaffold Archiving instance is a repository to securely house course-level content and student submission data. This user guide will assist you in navigating your Scaffold Archiving instance, assigning Users and Roles, and accessing student data.

New users will receive an email with their login information and temporary password. When logging in for the first time, users will be immediately prompted to change their password and verify their account.

If the temporary password has expired or you cannot locate the account creation email, simply click the forgot password link on the login screen and follow the steps to reset your password. This will generate a new temporary password to be emailed to you.

Note: K16 will create the initial Admin User account that was designated by the institution. Any additional user accounts that are needed will need to be created by the institution's Admin.

To access the “Navigation” menu, click on the three horizontal lines to the left of the institution logo. From the navigation menu, depending on your role, you will see the following navigation options, Courses, Users & Roles, and Admin.

Once archiving is in progress, you can monitor the progress on the bar to the right of the search box. You can also modify how many courses are viewed with the “Items per Page” dropdown list.

To select a course, click on the course link.

Once inside the course, you will see the list of the course participants (i.e. faculty, students, etc.). The initial view is 10 participants per page. However, you can adjust the per page view up to 30 participants.

The course navigation bar on the left side of the page allows you to move through course content and access student data.

Course content accessible via the navigation bar includes: Archive Users, Gradebook, Grade Columns, Grade Scale, Announcements, Modules, Pages, Discussions, Assignments, Quizzes, Quiz Banks, Files, Rubrics, and Settings.

Use the gradebook to select a student and drill down into assignments, quizzes and presentations.

Users with the appropriate permission can export student submission data via CSV or PDF. To export the student submission select the “Export Gradebook” link in the upper right corner of the Gradebook.

If a user’s role requires that they be enrolled in a course, you will enroll that user to the course from the Course Setting page by selecting Add Users to Course. Once the Users dialog window appears, select the user and then click Use Selected.

In an archived course, select the "Sync to LMS" button located in the top right corner of the screen. When the list of integrations appear, select the integration that you would like to use and then click "Sync Selected".

The Users and Roles section is where you will manage Scaffold User Accounts and the associated Role for each user. For most institutions, primary users of archived content are the Registrar's Office and Academics.

To create a new User Account, click the Add User button from the Users tab. You will be redirected to the Add User page.

Within the Add Users page, enter the email alias associated with the new User Account. You can create multiple user accounts at a time by separating each email with a comma.

Click the Process link, this will generate a list of Processed User Emails. From within the list, you will be able to make adjustments to the Email, Username, and Role. Then select the Create Accounts button.

Once the new User Accounts are created, the users will receive an email with their login credentials.

Select the “Roles” tab to create or modify a role and the needed permissions. Adding a new user is as simple as clicking on the “New Role” button.

When creating a role, you will select the appropriate permissions that are needed.

During the Archiving process, you can reach out to your K16 Client Success Manager. Once Archiving is complete any support needs can be directed to our support team.

When logged into the Archive instance, users can find support by clicking the message icon that appears in the lower right-hand corner.
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From there, you will be able to contact our support team, as well as access support articles with step-by-step instructions. You can also email us directly at [email protected].

Please review the Archive FAQ, for frequently asked questions.